AwanBiru Technology Berhad - Annual Report 2021

Along with good corporate governance practices, the Company adheres to corporate disclosure policies in providing greater disclosure and transparency through all its communications with its shareholders, investors, and the general public. The Company has a dedicated section on its website focusing on IR matters. This section sets out the information such as the Company’s announcements to the regulators, financial results, press releases, presentations slides for analysts briefing and the Company’s annual reports. The Group and the Company maintain the following website that allows all shareholders and investors access to information about the Group and the Company: https://www.awantec.my Any further information regarding the Group and the Company may also be obtained from the following communication channels:- Corporate Governance Telephone : 03-8689 7000 Facsimile : 03-8689 7009 Email : inquiry@awantec.my A summary of the corporate activities is set out on pages 8 to 9 of this Annual Report. CONDUCT OF GENERAL MEETINGS Another key avenue of communication with its shareholders is the Company’s AGM, which provides a useful forum for shareholders to engage directly with the Directors and Senior Management. The shareholders are given at least twenty-eight (28) days from the date of notice of AGM. The notice was given on 23 October 2020 whilst the AGM was held on 25 November 2020. Sufficient notice period is given to the shareholders in order for them to schedule their time to attend the Company’s AGM. In view of the Covid-19 pandemic and the movement control order issued by the Government, the Company held its very first virtual AGM, via broadcasting from Menara Symphony, Petaling Jaya. The Company sought services from the share registrar to provide remote participation and voting facilities (“ RPV ”) to conduct the meeting. Participants and proxies registered and were able to attend the AGM virtually and participate in a safe manner. All issues raised by the Minority Shareholders Watch Group (“ MSWG ”) as well as the shareholders were answered during the AGM and any unanswered questions were attended to via email. The Company also held an Extraordinary General Meeting (“ EGM ”) on 15 September 2021 for the purposes of seeking shareholders’ approval for its fund-raising exercise via a proposed private placement and renounceable rights issue. The EGM was also held on a virtual basis via remote participation through live stream and online voting. At the Company’s AGM, the President/GCEO of the Company presented a comprehensive and concise review of the Group’s financial performance and value created for shareholders. This review is supported by visual and graphical presentation of the Group’s performance. The Board and the senior management are present during the AGM to answer any enquiries from the shareholders. Transparency | Awantec Annual Report 2021 101